Benefit Administrators
Benefit Administrators work closely with policyholders to answer questions about health insurance, life insurance and other benefits. Below are a few good resources:
PEIA ACCESS Training Guides and resources
- WVPEIA Employer Portal - Users Training Guide
- WVPEIA Employer Portal - Billing Training Guide
- WVPEIA Member Portal - Navigation and Workflow Training Guide
- PEIA ACCESS Quick Reference Guide - Updated 8/28/26
- Reconciling July 2026 Billing/ Paying with ACH/ Paying with IET or Lockbox - Updated 8/26/26
- Processing Retirement in PEIA ACCESS -New
- Processing Medicare Cards in PEIA ACCESS -New
- I247 Deduction Codes - New
Affordable Care Act Information
- Health care forms, IRS 1095-B and 1095-C, are mailed to PEIA policyholders each year. PEIA mails the 1095-B forms in late February, as required by law. PEIA members will receive either a 1095-B or 1095-C, depending on their employer and employment status. According to the IRS website, you do not need these forms to file your taxes. If you want more information, check out these handy FAQs on the IRS website.
- Affordable Care Act Reporting Instructions
Training
Benefit Administrator Training
Premiums Administrator Training
Benefit Administrator News and Resources
Read our newsletter, access the BC Banter virtual meeting, examine training and workshop materials, and stay informed about updates regarding the PEIA plan and benefit changes through the Benefit Administrator News and Resources.
Benefit ADMINISTRtor resource manual
- How to Manage My Benefits
- Eligibility
- Premium Accounts
- Life Insurance
- Mountaineer Flexible Benefits
- COBRA
- Benefit Coordinator Policy
- Forms and Instructions
Documents and Forms
- Premiums Administrator Agreement
- Benefits Administrator Agreement
- Authorization to Remove
- Training and Instructional Documents
- Retirement Forms and Information
- PEIA Spousal Surcharge FAQs
- PEIA Personify Health Intro Toolkit
- PEIA Premium Rates
- Premium Conversion Plan Form
- MMB Enrollment Instructions
- HIPAA Considerations for Benefit Coordinators
- PEIA Local Fund Participation Standard Affidavit (50% Participation) **Please note: The Local Fund Affidavit must be completed by September 2026. **
A full list of available forms can be found on the Forms and Downloads page.
PEIA ACCESS HRIS Information
- HRIS Introduction Letter
- HRIS Training Manual
- HRIS Training Video
- HRIS Training Transcript
- Non-State Remittance Advice
- HRIS Billing Training Guide
- HRIS Reports Processing Guide
Non-State Agency File Discussion May 20, 2026