Benefit coordinators work closely with policyholders to answer questions about health insurance, life insurance and other benefits. Below are a few good resources:
PEIA ACCESS Go Live Update - June 15, 2026
Benefit Coordinators and Web Contributions Coordinators:
As you may be aware, PEIA is developing a new system to replace BAS in light of the State's transition from the mainframe. The new system is called the PEIA Account Coordination & Centralized Enrollment Support System (ACCESS) and was initially targeted for a July 1, 2026 go-live date. While the team anticipates that core functionality will be ready by that time, PEIA is continuing to exercise caution and has tentatively scheduled the go-live to August 1, 2026. This extension will provide additional time to continue refinement and testing.
Until further notice and confirmation of the new go-live date, please continue to operate within Manage My Benefits (MMB) and the Web Contributions systems. The previously scheduled blackout dates of June 12 - June 26, 2026, have been cancelled. We ask that you kindly refrain from processing enrollment changes with an effective date of September 1, 2026 or later, at this time.
Please stay alert for upcoming communications from the ACCESS team, as they will provide timelines and guidance to assist you in preparing for the transition.
- PEIA Team
Affordable Care Act Information
- Health care forms, IRS 1095-B and 1095-C, are mailed to PEIA policyholders each year. PEIA mails the 1095-B forms in late February, as required by law. PEIA members will receive either a 1095-B or 1095-C, depending on their employer and employment status. According to the IRS website, you do not need these forms to file your taxes. If you want more information, check out these handy FAQs on the IRS website.
- Affordable Care Act Reporting Instructions
Training
Benefit Coordinator Training
- Benefit Coordinator Open Enrollment and PEIA ACCESS Training Presentation (March 2026 - April 2026) Canva Link
- Benefit Coordinator Open Enrollment and PEIA ACCESS Training Presentation (March 2026 - April 2026) PDF Download
- Benefit Coordinator Open Enrollment FAQs
- PEIA On-line courses
- Enroll for Virtual and In-Person Training
Web Contributions Training
Benefit Coordinator News and Resources
Read our newsletter, access the BC Banter virtual meeting, examine training and workshop materials, and stay informed about updates regarding the PEIA plan and benefit changes through the Benefit Coordinator News and Resources.
Benefit coordinator resource manual
- How to Manage My Benefits
- Eligibility
- Premium Accounts
- Life Insurance
- Mountaineer Flexible Benefits
- COBRA
- Benefit Coordinator Policy
- Forms and Instructions
Documents and Forms
- Authorization to Remove
- Training and Instructional Documents
- Retirement Forms and Information
- PEIA Spousal Surcharge FAQs
- PEIA Personify Health Intro Toolkit
- PEIA Premium Rates
- Premium Conversion Plan Form
- MMB Enrollment Instructions
- HIPAA Considerations for Benefit Coordinators
- PEIA Local Fund Participation Standard Affidavit (50% Participation) **Please note: The Local Fund Affidavit cannot be completed until September 2026 or after the beginning of the new plan year. **
A full list of available forms can be found on the Forms and Downloads page.
PEIA ACCESS HRIS Information
- HRIS Introduction Letter
- HRIS Training Manual
- HRIS Training Video
- HRIS Training Transcript
- Non-State Remittance Advice
- HRIS Billing Training Guide
- HRIS Reports Processing Guide
Non-State Agency File Discussion May 20, 2026
PEIA ACCESS Training Guide
WVPEIA Employer Portal - Users Training Guide
WVPEIA Employer Portal - Billing Training Guide